How Florio works with QuickBooks Online
Accounting is where a lot of event-software promises quietly fall apart: the reports in the app don’t match the numbers in the bank. Florio’s answer is to treat QuickBooks Online as the system of record and keep your operational data reconciled against it — so a number on a Florio report is a number your accountant recognizes.
What syncs today
Florio runs a live, read-only connection to your QuickBooks Online company:
- Actuals on every event. Invoices and payments recorded in QuickBooks flow back onto the matching Florio event, so you can see quoted vs actual side by side.
- Incremental sync. Florio pulls changes on a schedule rather than making you export and re-import spreadsheets.
- A review queue for anything unmatched. When an invoice can’t be tied to a record automatically, it lands in a queue for a person to resolve — nothing is guessed silently.
Why that matters: commissions on actuals
Most tools calculate commissions from the quote — the number you hoped for months before the event. Florio calculates them from actuals: what the books and the time clock say really happened. Flowers came in under budget? Labor ran long? The commission reflects it, because the finance data and the hours live in the same platform.
The same discipline shows up elsewhere:
- Penny-accurate platform payouts — orders from outside marketplaces are reconciled gross → fee → net, so the deposit matches the record.
- Per-jurisdiction tax — estimated on the right base for each locality, consistent with how it posts downstream.
What’s coming
A full set of write-back capabilities is built and staged — creating invoices and sales receipts from orders, deposit invoices for events, and month-end maintenance billing — turned on deliberately, after an accountant signs off on the mapping. The goal is never a surprise in your books.