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Request and approve time off

Time off in Florio is one flow from “can I take Friday?” to a marked-off day on the capacity board. Requests route through your approval chain (typically the direct manager, then leadership, then payroll processing), and nobody has to re-type anything into the schedule afterward.

Before you start

  • Requesting needs no special permission; everyone has the Time off card on their Profile page and in the Florio app.
  • Approving is by routing, not role: requests reach the requester’s direct manager, then the members of your leadership and payroll queues (see Set up teams, queues, and vehicles).

Steps: request it

  1. Open your Profile and find the Time off card. Click Request time off.

  2. Pick the type (vacation, sick, personal, unpaid), the first and last day, and add a note if context helps. Florio shows the hours being requested, any events you are crewed on during those dates, and the exact approval path ahead.

    The time off request form: type, first and last day, requested hours, a note field, and a preview reading what happens next, direct manager, then leadership, then payroll processing Screenshot from a demo workspace; data illustrative.

  3. Submit. The request appears under My requests with its stage, and the schedule immediately shows those days as requested off, so nobody books you meanwhile. You can cancel any pending request, or an approved one that has not started yet.

Steps: approve it

  1. Approvers get an email and a push, and the request appears under Time-off requests in the Approvals hub.

    The Approvals hub time-off queue: three vacation requests, two awaiting the direct manager and one awaiting payroll processing, each with a Review button

  2. Click Review. The modal shows the dates and hours, the requester’s note, whether they are crewed on events in that window, who else on the team (or, at the leadership stage, in the company) is out at the same time, and where the request sits in the chain.

    The review modal: request facts, a team-overlap warning showing a colleague already approved for nearby dates, the three-stage rail, and Deny and Approve buttons

  3. Approve or Deny, with an optional note. When a stage needs everyone (a leadership pair, for instance), the rail says so and waits for both.

  4. On the final approval the days flip from requested to time off on the Capacity board, the person is marked on the Day board, and scheduling them now raises a warning. The requester is notified either way.

  5. The payroll stage comes last: a checklist to verify and record the time in your payroll system, then Mark processed. If the balance does not cover it, payroll can still bounce the request, and the schedule entry is removed.

Good to know

  • Approval authority follows routing, so a request never strands: if a stage has nobody (no manager set, an empty queue), it falls to your HR fallback.
  • You cannot decide your own request; cancel it instead.
  • The card tracks hours used per type this year. Florio tracks usage; your payroll system stays the source of truth for balances.
  • Recurring days off (every Monday, for example) are separate from time off and are set up with your Florio onboarding today; they show on the same boards.
  • Where this fits: Scheduling: crews, the backlog, and the week.
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